Oregon Health & Science University (OHSU) — Health Information Management (OP17a) — Portland, OR

Serving Medical Records & Billing Subpoenas at OHSU (3181 SW Sam Jackson Park Rd)

Oregon Health & Science University (OHSU), perched atop Marquam Hill at 3181 SW Sam Jackson Park Road, Portland, OR 97239 (with expansive clinical operations at the South Waterfront Center for Health & Healing and Doernbecher Children’s Hospital), is one of the two Level I Trauma Centers serving Oregon and Southwest Washington. Consequently, OHSU Health Information Management (HIM / Release of Information, Mail Code OP17a) is one of the most frequently subpoenaed medical records custodians in the Pacific Northwest for personal injury, workers’ compensation, medical malpractice, and family law cases.

Navigating the steep, congested Marquam Hill campus—where parking garages, skybridges, hospital towers, and restricted clinical zones confuse general couriers—requires a process server experienced with OHSU’s specific intake locations. Our Portland process servers handle OHSU medical records subpoenas, radiology film/DICOM subpoenas, patient billing subpoenas, and physician deposition subpoenas daily.

• Standard Service ($72): First attempt within 72 hours at OHSU Marquam Hill or South Waterfront.
• Rush Service ($118): Priority 24-hour delivery to OHSU HIM or Legal Department.
• Same-Day Service ($168): Immediate same-day dispatch for urgent trial or deposition subpoenas.
• Witness Fee Handling (ORS 44.415): If subpoenaing an OHSU treating physician, trauma surgeon, or nurse for live deposition or trial testimony in Circuit Court, remember to include the mandatory $30/day + $0.25/mile statutory witness fee (separate from any expert witness fee agreement).

ORCP 55 D & HIPAA Requirements for OHSU Medical Records Subpoenas

Under Oregon Rule of Civil Procedure 55 D(1) and federal HIPAA regulations (45 CFR § 164.512(e)), OHSU Health Information Management will not release individually identifiable health information (IIHI) in response to a civil subpoena unless the subpoena packet strictly satisfies Oregon’s privacy safeguards.

Specifically, unless your subpoena is accompanied by a valid, HIPAA-compliant patient authorization signed by the patient (or legal representative) or a court-signed Qualified Protective Order, ORCP 55 D(1) requires that the issuing attorney serve a copy of the proposed subpoena on all other parties (and the patient’s counsel) at least 14 days before serving the subpoena on OHSU, and attach a certificate/declaration confirming that the notice period expired without objection. Furthermore, under ORCP 55 D(2), the subpoena must grant the hospital custodian at least 14 days after service to produce the records.

Suing OHSU or Serving an OHSU Physician Individually

Because OHSU is a statutorily created Oregon public corporation (ORS Chapter 353) subject to the Oregon Tort Claims Act (ORS 30.260 to 30.300), serving a Summons and Complaint or Tort Claim Notice naming OHSU (or an OHSU faculty physician acting within the course and scope of employment) requires serving OHSU’s designated Legal Department / Risk Management intake office rather than the general medical records desk. Our servers route each packet to the exact OHSU department required by your pleading.